Category: 9_Docs

2022 Annual Meeting of Homeowners

The annual meeting for your Fenwick neighborhood Homeowners Association (HOA) will be held Monday, November 14, 7:00 p.m. at the Fenwick Clubhouse, 16801 Fenwick Blvd. Please arrive a few minutes early to check in.
 
The agenda includes:
      • 2022 Year in Review
      • Election of 3 Board members (Directors)
      • Treasurer’s Report and 2023 budget presentation
      • Open forum for Q&A
If you cannot attend this meeting, please appoint someone attending to vote for you by proxy so we can reach Quorum.
      • The proxy form was in the mailed notification sent to homeowners in late October or you download one here.
      • If you prefer, you may leave the designation blank and the HOA president will serve as your proxy.
      • Please drop off proxy forms in the Clubhouse mailbox by 5:00 p.m. the day before the meeting (Sun. Nov. 13).
Your participation in person OR by proxy is crucial as a quorum of 10% of all homeowners (71) is required to conduct business at this meeting. If a quorum is not present, meeting information shall be shared, but all business requiring votes will be conducted at a follow-up meeting on Nov. 15 at the Fenwick Clubhouse. The only expected item to be voted on this year is the election of 3 directors to the Board. (Interested? Please nominate yourself.)
 
NOTICE OF ASSESSMENT FOR 2023 HOA DUES: $440
Annual dues for Fenwick Main HOA shall be $440 for the period of Jan. 1 to Dec. 31, 2023. A letter explaining the increase in dues and budget are linked below. Dues should be paid by March 1. (Homeowners in the two gated areas will have additional amounts due to those HOAs.)
 
If you have questions or concerns about the meeting or any other community issues, please email fenwickcommunity@gmail.com or call 341-1428 and leave a message.
 

Please see mailed items below in PDF format:

2021 Annual Meeting of Homeowners

The annual meeting for your Fenwick neighborhood Homeowners Association (HOA) will be held Monday, November 8, 7:00 p.m. at the Fenwick Clubhouse, 16801 Fenwick Blvd. Please arrive a few minutes early to check in.
 
The agenda includes:
      • 2021 Year in Review
      • Election of 3 Board members (Directors)
      • Treasurer’s Report and 2022 budget presentation
      • Open forum for Q&A
If you cannot attend this meeting, please appoint someone attending to vote for you by proxy so we can reach Quorum.
      • The proxy form was in the mailed notification sent to homeowners in mid-October or you download one here.
      • If you prefer, you may leave the designation blank and the HOA president will serve as your proxy.
      • Please drop off proxy forms in the Clubhouse mailbox by 5:00 p.m. the day before the meeting (Sun. Nov. 7).
Your participation in person OR by proxy is crucial as a quorum of 10% of all homeowners (71) is required to conduct business at this meeting. If a quorum is not present, meeting information shall be shared, but all business requiring votes will be conducted at a follow-up meeting on Nov. 15 at the Fenwick Clubhouse. The only expected item to be voted on this year is the election of 3 directors to the Board. (Interested? Please nominate yourself.)
 
NOTICE OF ASSESSMENT FOR 2022 HOA DUES: $440
Annual dues for Fenwick Main HOA shall be $440 for the period of Jan. 1 to Dec. 31, 2022. (This is a $75 increase from last year. Remember those bad winter storms?) A letter explaining the increase in dues and budget are linked below. Dues should be paid by February 15. (Homeowners in the two gated areas will have additional amounts due to those HOAs.)
 
If you have questions or concerns about the meeting or any other community issues, please email fenwickcommunity@gmail.com or call 341-1428 and leave a message.
 

Please see mailed items below in PDF format:

2020 Fenwick Homeowners Association Meeting

2020 Annual Meeting and Notice of Assessment
November 10, 2020, 7:00 pm
North Church, 1601 W. Memorial Rd.
Oklahoma City (west of Western Ave.)

The annual meeting for your Fenwick neighborhood Homeowners Association (HOA) will be held Tuesday, November 10, 7:00 p.m. at North Church, 1601 W. Memorial Rd. (new location this year!) Please wear a mask and the meeting will take place in the church’s auditorium to allow for social distancing. Please arrive a few minutes early to check in.
 
The agenda includes:
      • 2020 Year in Review
      • Election of 3 Board members (Directors)
      • Treasurer’s Report and 2021 budget presentation
      • Open forum for Q&A
If you cannot attend this meeting, please appoint someone attending to vote for you by proxy so we can reach Quorum.
      • The proxy form was in the mailed notification sent to homeowners in mid-October or you download one here.
      • If you prefer, you may leave the designation blank and the HOA president will serve as your proxy.
      • Please drop off proxy forms in the Clubhouse mailbox by 5:00 p.m. the day before the meeting (Mon. Nov. 9).
Your participation in person OR by proxy is crucial as a quorum of 10% of all homeowners (71) is required to conduct business at this meeting. If a quorum is not present, meeting information shall be shared, but all business requiring votes will be conducted at a follow-up meeting on Nov. 16 at the Fenwick Clubhouse. The only expected item to be voted on this year is the election of 3 directors to the Board. (Interested? Please nominate yourself.)
 
NOTICE OF ASSESSMENT FOR 2021 HOA DUES: $365
Annual dues for Fenwick Main HOA shall be $365 for the period of Jan. 1 to Dec. 31, 2021. (This is a $5 decrease from last year.) Dues should be paid by Feb. 15. (Homeowners in the two gated areas will have additional amounts due to those HOAs.)
 
If you have questions or concerns about the meeting or any other community issues, please email fenwickcommunity@gmail.com or call 341-1428 and leave a message.
 

Please see mailed items below in PDF format:

2019 Fenwick Homeowners Association Meeting

UPDATE: A quorum of homeowners was not present in person or by proxy at the Annual Meeting on Nov. 14. It was announced (at the meeting and in the original meeting notice) that a follow-up meeting would be held Nov. 18 at the clubhouse. All homeowners in attendance would constitute a quorum, per the HOA by-laws, and would vote on election of three board members.

During the follow-up meeting, Loreanne Cowan, Angela Koenig and Scott Monetti volunteered to join the Board. There were no additional nominees. Cowan, Koenig and Monetti were elected unanimously to begin three-year terms.

2019 Annual Meeting and Notice of Assessment
November 14, 2019, 7:00 pm
Fenwick Clubhouse

 
The annual meeting for your Fenwick neighborhood Homeowners Association (HOA) will be held Thursday, November 14, 7:00 p.m. at the Fenwick Clubhouse (new location this year!) Please arrive a few minutes early to check in.
 
If you cannot attend this meeting, please appoint someone to vote for you by proxy. If you prefer, you may leave the designation blank and the HOA president will serve as your proxy. Please drop off proxy forms in the Clubhouse mailbox by 5:00 p.m. the day before the meeting. Your participation in person OR by proxy is crucial as a quorum of 10% of all homeowners (71) is required to conduct business at this meeting. If a quorum is not present, meeting information shall be shared, but all business requiring votes will be conducted at a follow-up meeting on Nov. 18, 2019 at the Fenwick Clubhouse.
 
NOTICE OF ASSESSMENT FOR 2020 HOA DUES: $370
Annual dues for Fenwick Main HOA shall be $370 for the period of Jan. 1 to Dec. 31, 2020. Dues should be paid by Feb. 15. A $50 late fee shall be assessed if not paid by or before Feb. 15. All accounts not paid in full by April 1 shall be sent to collections without further notice from the Board of Directors. (Homeowners in the two gated areas will have additional amounts due to those HOAs.)
 
MANAGEMENT CHANGE: Some new processes may be required in 2020 as Fenwick will be under new management. After 10 years managing our HOA, CCMS is ceasing operations at the end of this year. The HOA Board is securing a contract with a local management company so we will provide more info when it is available. We look forward to seeing you at the annual meeting. If you have questions or concerns about the meeting or any other community issues, please email fenwickcommunity@gmail.com or call 341-1428 and leave a message.
 

Please see attachments below: